How to Add Slides, Text, Images, and Videos in MS PowerPoint

Microsoft PowerPoint is one of the most widely used presentation tools for education, business, and professional communication. Whether you are creating a school project, office presentation, or seminar slideshow, knowing how to add slides, text, images, and videos properly can greatly improve the quality of your presentation.

This detailed guide explains each step clearly for beginners.

1. How to Add Slides in MS PowerPoint

Slides are the building blocks of a PowerPoint presentation. Each slide holds content such as text, images, charts, or videos.

Steps to Add a New Slide:

1. Open Microsoft PowerPoint.
2. Create a New Presentation or open an existing one.
3. Go to the Home tab on the top menu.
4. Click on New Slide.
5. Choose a slide layout such as:
   • Title Slide
   • Title and Content
   • Section Header
   • Blank Slide

Shortcut Key: Press Ctrl + M to quickly add a new slide.

Tips:

• Use different slide layouts to keep your presentation engaging.
• Avoid adding too many slides with little content.

2. How to Add Text in MS PowerPoint

Text is used to explain ideas, headings, bullet points, and descriptions.

Method 1: Using Text Placeholders

1. Click inside a text box that says “Click to add title” or “Click to add text”.
2. Start typing your content.
3. Use the Font, Size, Bold, Italic, and Color options from the Home tab to format text.

Method 2: Inserting a Text Box Manually

1. Go to the Insert tab.
2. Click on Text Box.
3. Drag the cursor on the slide to draw the text box.
4. Type your text inside it.

Tips for Text:

• Keep sentences short and clear.
• Use bullet points instead of long paragraphs.
• Maintain consistent font style throughout the presentation.

3. How to Add Images in MS PowerPoint

Images make presentations visually attractive and help explain concepts better.

Steps to Insert an Image:

1. Go to the Insert tab.
2. Click on Pictures.
3. Choose one of the options:
   • This Device (from your computer)
   • Stock Images
   • Online Pictures
4. Select the image and click Insert.

Adjusting the Image:

• Resize by dragging the corner handles.
• Use Picture Format tools to:
  • Crop images
  • Add borders
  • Apply styles and effects

Tips:

• Use high-quality images.
• Avoid stretching images to maintain clarity.
• Align images properly with text.

4. How to Add Videos in MS PowerPoint

Videos make presentations more interactive and engaging, especially for tutorials and demonstrations.

Steps to Insert a Video:

1. Go to the Insert tab.
2. Click on Video.
3. Choose:
   • This Device (video stored on your computer)
   • Online Video (YouTube or other platforms)
4. Select the video and click Insert.

Video Playback Settings:

• Click on the video.
• Open the Playback tab.
• Set options like:
  • Start Automatically or On Click
  • Loop until stopped
  • Trim video

Tips:

• Keep videos short and relevant.
• Test video playback before presenting.
• Ensure internet connectivity for online videos.

5. Additional Useful Tips for Better Presentations

• Use Slide Transitions sparingly for a smooth flow.
• Apply Animations only where necessary.
• Maintain a consistent color theme.
• Proofread text for spelling and grammar mistakes.
• Practice slideshow mode using F5 key.